In
this HR article for small businesses
and large corporations alike, the human resources department is the key to success.
More than handling recruitment or payroll HR department helps improve company morale develop methods to ensure
high-performance standards and can help resolve conflicts among employees.
These are some of the reasons why HR the system is so important for success.
At Simply Solved the HR department has the responsibility of determining if our
employees are satisfied. As it ambiguous measurement HR team has to be careful about how they measure, how happy our
employees are, and then implement strategies to improve their satisfaction.
The HR department will also have to handle relations between employees and to
resolve conflicts when and if they happen to keep positive working
relationships in the organization. We continuously try to improve our management systems; the HR department can help us there as
well.
So
we are motivated to help the HR
department with their work, so we decided to use Odoo's HR apps. With Odoo they will be able to oversee all
important information for each department and employee at a glance which will
save them a ton of time handling administrative work will also be easier for
them.
They
will have everything gathered in one place allowing them to focus on what's
important to the employees.
Here
I am on my database specifically looking at the employee’s application because
of course; we know that our employees are one of the most critical components
of our business. We also have different
departments so one of the first steps is to add those departments inside of our
Odoo database.
Simply
go to departments and create a new one so let's go ahead and create a
new one by clicking on the create button. So the first thing we'll need is the
department name, so let's say marketing all right were large enough now but we
don't have to hire a marketing agency week.
We
can create our department which is convenient all right we can add a parent if
we would like. In this case, I'm not going to and we're also going to assign a
manager. So I'm going to say that I am the manager of this department.
Now
we can organize our departments however we would like and we can add as many
departments as we need. However, I already have quite a few so, I'm not going
to create anymore but, what I'm going to do is create a new employee for our
marketing department.
The
one that I just created so, we're going to go to employees here and create ok,
we can also do that from departments as well click on employees and create a
simple as that. Since I am creating this employee from the marketing department
page the department will automatically be selected ok but let's go ahead and
add the employee's name.
We're
going to say that she's a marketing officer ok and we can add other information
as well such as the work contact information, resume, and skills. We can go
under the work information tab alright we have the work location, work address,
and also her managers.
Since
I am the manager of the marketing department I'm automatically assigned to be
her manager. However, let's say she has a different coach let's say that Anita
is her coach we can simply assign that here. Once we click on save underneath
this tab on the right, we're going to see the organizational or the
organization chart.
The HR department doesn't necessarily
know what manager belongs to which employee you know. So it's very easy all
that information is accessible right here so, let's keep moving on we can go to
the private information tab. We have all the private information such as
personal contact information, marital status, emergency contact work permit
information, and more.
So
a lot of these things or all of these things are almost essential for HR departments. So it's convenient that
we have all of this information gathered in one place then we can go to HR settings now something extremely
important here is to add a related user.
The
related user will be the database user so, you usually create that In the settings
application. So of course the database user will be sent the email to register
with the database it's important that you also connect them to this employee.
So we have Jane right here and this is
especially essential if you're using applications such as leaves or timesheets
because we want to know that the database user is linked with this specific
employee and that they are the same person.
All
right we can add other information as well we can say if there are non-residents
and I had the company vehicle information ok who we would like to send the
appraisal form to. So if just the managers have to fill out a form for her
appraisal or perhaps they would like some information from her colleagues as
well.
We
even have our timesheets cost per hour and then we can go to personal documents
where we can upload some files. So if we need to keep her driver's license on
file if we pay for her internet subscription we can upload those documents
right here. So again everything is in one place and we can manage the
employee's information just right here how convenient is it.
Let’s
go ahead and save this alright we're going to go back to our employee
overview and something cool here is we can quickly filter the employees that we
would like to see at the moment so if you're in a multi-company environment
you can filter by company.
For
example, if I just want to see those employees who work for my company in Dubai
I'll click on this and I see those employees here I can even filter by
department.
So
let's go ahead and say research and development. So let's go to configuration
settings and from this settings page, we're able to go to the company working
hours. So right now we're looking at a standard 40 hours per week we can modify
this, okay that's easy that is that we can add some global times off.
If
we can even create a new one if we would like to by creating and editing okay
let's go ahead and say Stan 40 hours a week I think that's good which means
that every new employee you create these standard working hours will apply to
them. However, we can modify that as well so what we can do is go to our work
resources okay well save and
we
have all of our employees that have these working times that work a standard 40
hours per week and we can modify that here if we need to all right so it's
convenient now this is all for the basics of the Odoo HR.
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